FOSL Holds monthly meetings
Below are minutes from recent meetings.
FOSL BOARD MEETING May 14, 2026
Meeting called to order at 7pm
In attendance- Sandy Williamson, Ed Larson, Ken and Elizabeth Straub, Randie Armatas, Penny Howard, Amy Cruver, Sue Thompson, Matt Greenbaum, Mel Olsen
1-Thank You Cards and Payments
Randie to do Thank you cards for Greg, Jenny and David (with David’s financial support) for designing yard signs and flyers. 2nd, payment to Lacy for a web hosting account she paid for this past year, Ken to set up auto-pay going forward. The conversation ended with Sandy making a motion to pay for the web software, Ken 2nd, the group voted in favor of the motion.
2-Web Hosting/GoDaddy Reimbursement
The group discussed reimbursing Lacy for her recent GoDaddy renewal payment. Randie made a motion to reimburse Lacy for her most recent contribution, Ken 2nd, motion carried and thank you for her past contributions and work on the website to be sent to Lacy. Ed will handle the reimbursement process and send Lacey the receipt. Additionally, Raurie will write thank you note to Lacy.
3-Website Fee and Updates Discussion The team discussed an amendment confirming a $4 fee with a 5-year renewal term, which was well-received by all present. Ed was appointed as the new webmaster and agreed to document the website update process for others to follow. Raurie proposed making website updates a permanent agenda item for future meetings to ensure regular content updates.
4-Flyer Distribution Timeline Discussion
Amy Cruver confirmed the corrected LMD info- FOSL will distribute flyers about a $4 per foot and 5 yr term, they will wait until after the June 2nd council hearing verifies this. Penny provided the timeline: Rules and Operations Committee hearing on May 26th, council hearing on June 2nd, ballots mailing on June 5th, and ballot count completion by July 17th. The group agreed to create a postcard containing treatment dates and costs to send before the June 2nd hearing, as this information would be similar to what AquaTechnics has already been sharing about treatments.
5-Treatment and Postcard Communication Strategy
Randie to create a postcard with Treatment information and costs and board members to review. The group discussed timing for mailings, deciding to send the postcard before ballots are received, rather than using door hangers or sending multiple mailings. They agreed to avoid sending multiple mailings to avoid overwhelming recipients, with the postcard serving as the primary communication piece. Ballot Voting Materials Timeline. The team discussed a timeline for mailing materials related to ballot voting. They planned to send out postcards with treatment information and dates immediately, followed by the first mailing of pre-stamped materials on June 2nd, A 2nd mailing w/ door hangers and stamp to be sent around June 15th, asking voters to return their ballots. Ken and Eliz to order stamp for door hangers.
6-Budget Review and Project Planning
The group reviewed the budget, with Ken reporting $19,400 in the checking account with approximately $2,300 in dues, (post office box fees, state fees, and mailings to be deducted).
7-Clover Creek Council
Sandy discussed a deadline for a grant request to Clover Creek Council. Randie suggested checking previous submissions for guidance.
8-BBQ Planning and Speaker Selection
Select a date and potential speakers. Randie suggested inviting Brianne and Amy to discuss the success of reauthorization. Sandy will ask board members and regular attendees for date suggestions using a google poll. Possible speakers, including Brianne & Amy Cruver. Brianne's availability depends on the LMD passing.
9-FOSL Zoom Account Setup Approval
The group discussed creating a new Zoom account for Fosl l, with Sandy noting that the current account costs $18 per month, billed annually. After discussion about costs and logistics, including the possibility of including it in a Clover Creek funding request, Randie made motion and Penny 2nd, the group unanimously approved moving forward with setting up a new Zoom account. Ed agreed to research the setup process and costs, and will work with Ken to handle the payment through auto-pay.
Bylaw and Meeting Schedule Updates
The group discussed several topics including bylaw reviews, Ed suggested postponing Bylaw changes until just before the annual meeting. Penny announced that the July LMD meeting would be rescheduled from the 14th to the 21st to allow for discussion of ballot results.
Signs will be removed shortly after the LMD voting.
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FOSL Board Only Meeting and Agenda. 4/9/026
Elect Chair and Co-chair
Ed Larson new chair motion by Penny, second Randie
Randie Armatas Co-chair motion by Ed second Penny
Discuss reauthorization of LMD
April 28th public hearing 3:00 Counsel Meeting for reauthorization.
Next Saturday 18th 11:00 Informational at the boat house. By Clover Creek Restoration Group. We need to be there.
Yard signs, Flyers Jenny from fire department
Double the # of flyers {1 by mail, Buy stamps (Jessie), 1 by hand out}. Modify Greg’s draft with these items:
400,000 collected has been turned into 2 million
No increase in taxes, same as last time
Look for your ballets in late May.
Well-established long-term plan
FOSL Website, LMD Website – also include QR codes
Contact us by FOSL email (goes to board) want yard sign? Sandy to create unique email address.
Link, QR code to lake management district.
Address of owners of property (who votes) not who rents…Obtained from Brianna, Ed has it, will send to Randie to adjust in excel.
Timing ----
Send out a flyer
Set up yard signs
Send out a postcard
Hang (or door knock) the second group of flyers
When to send out flyers?
Soon first flyer and include how to get yard signs on it. Include look for your ballets late May
Yard signs “Vote Yes for Our Lake”
no picture
by Friends of Spanaway Lake
100 signs build sticks?
where to put signs? Intersections,
*2nd postcard just before/as ballets come out
Vote now!
*Hang flyers on mailboxes or go door to door? Sandy will knock and talk hand out flyers Lakeside drive
If each of us talks to 10 people. ….
After ballet comes people have 3 weeks to vote.
*3rd mailing Post card week after they come out?
Updating Facebook with LMD renew information ask Lacy to do it. Pennyis Lacy’s main contact.Penny will find out how to add things. Put link to 27-page LMD annual plan.
Bylaws should be reread and rewritten by annual meeting in March of 2027
Ed will send language update from last year to Sandy and he will give to Lexi for website update.
4. Financial Audit for 2025 -- Sue and Jessie will complete it in May
5. Zoom Should fossil have their own account and be able to initiate meetings. $250 a year? This would be instead of Sandy having to use his personal account.